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Meeting Guidelines
If you can, it is important to have a dedicated workspace area separate from where you sleep, relax, or eat meals. This helps you to mentally separate working time from your personal time and allows you to unplug at the end of the day. Working from home increases the risk of burning out from decreasing the mind space separation from work life and personal life.
Having a separated part of your home that you only work in can help to set your focus and priorities, and then decompress at the end of the day when you “go offline.”
Before Meetings
- Outline your working hours in Slack. If you’re scheduling a meeting with someone outside of their normal working hours, check with them first by sending them a quick Slack message
- Set an agenda and share with meeting participants. This gives people a chance to review the discussion topics and collect any additional information they may need to come prepared to discuss those points
- If any material is shared in prep for the meeting (Loom, document etc.), all participants should review the materials before the meeting so everyone is starting with the same context
During Meetings
- Review the agenda at the beginning of the meeting and give everyone an opportunity to amend it. This helps everyone keep in mind exactly what needs to be discussed during the allotted time, so one agenda item doesn’t cannibalize the entire meeting time
- Be clear about the desired outcome of the meeting. The meeting could just be to brainstorm new ideas, or to share context. More commonly, though, there should be clear decisions made in meetings with action items outlined and assigned to their owners
After Meetings
- Documentation! Store your meeting notes in a space where any attendees who couldn’t join the meeting can reference at a later point. We primarily use Slite for this, product uses Coda for product management stories, and engineering uses Confluence. Please record the meeting if possible to store if for anyone who could not attend live
- If post-meeting action items were assigned to owners, be clear about timelines on next steps and when it next makes sense to check in on updates
